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Demand Star

The Purchasing Department of the City of Key West has instituted the Demand Star system to provide current information to potential customers, consultants, and other types of vendors, as well as the general public.  This system will allow you to receive the information quickly, at your convenience, whenever and wherever you choose, 24 hours a day, seven days a week.  All you need is a fax machine or computer with fax capability.  Although our Purchasing Office hours are 8:00 AM to 5:00 PM Monday through Friday, the Demand Star system is never closed.

Demand Star is an automated vendor list categorized by specific commodity or service offered.  Businesses who have subscribed to the vendor list are notified by fax or email whenever a formal sealed bid has been issued for the commodity or service offered by the business.  To have your firm placed on the automated vendor list, contact for details and subscription fees.  The application asks for general information about your firm and to list the commodities and services the firm wishes to sell.  You may also contact Demand Star at 407-975-0022.

  • Who should use the system?

    • Individuals and businesses wanting to become a vendor or supplier for Key West

    • Established vendors who need to update their information to remain competitive

    • Vendors who want to obtain copies of Bids and Requests For Proposals (RFPs)

    • Vendors who want to know the status of Bids and RFPs

    • Vendors who want to find current Key West Purchasing Department agenda items for the City Commissioners

    • Vendors who need detailed information about Key West's Purchasing Code and Procedures

  • What type of information is available on the system?

    Legal advertisements, mail order request forms, bid/RFP addendum, bid tabulation sheets and vendor pick up lists are available along with the following:

    • Current Procurement Listings

    • Formal Contracts and Construction Bids

    • Straight Bids

    • Annual Bids

    • Requests for Proposals (RFPs)

    • Professional Service Requests for Proposals (RFPs)

    • Current Award Recommendations and Current Commission Agenda Items

    • Vendor Application and Commodity Codes Listings

    • Key West Purchasing Code and Procedures

  • How to use the Demand Star System

    Where xxx is the bid or RPF number, documents are numbered as follows:

    Using the Demand Star system is easy.  Simply follow the prompts using your touch tone phone.  If you are uncertain which document you need or want, simply order the list of documents currently available on the system.  For documents too lengthy to fax, a mail order request form can be faxed to you.  Simply complete this form and fax it back to Demand Star.  The documents you ordered will be mailed to you within twenty-four hours.

  • Document Numbering

    • xxx1 - Legal Advertisement

    • xxx3 - Mail Order Request Form for Bid/RFP/PS package

    • xxx4 - Bid Tabulation sheet for that particular project

    • xxx5 - List of all vendors who have received the bid package

    • xxx61 - 1st addendum to this bid

    • xxx62 - 2nd addendum to this bid

    For example, to find out who has received bid packages for FC-132-98/BJC, simply request document number 1325.

  • Other Commonly Requested Document Numbers

    • 100 - Current Procurements List

    • 101 - Historical Listing of Bids with IOD

    Should you need further assistance with the fax system, please call Demand Star at (407) 975-0000.


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Bid Info

Demand Star